SP Mileage Reimbursement Form

Mileage Reimbursement

All mileage reports for the current month should be submitted by the 23^rd of the month. If they are received after the 23^rd, they will be processed the following month. Use the following link when submitting requests -

You will notice that there is now a drop-down menu for the different projects. There is also an 'other' option for the random one offs you may have.

Make sure your information in Concur is correct, especially your home address and that your University email is listed. Your mileage is calculated based on your commute from CAPE to the event with a deduction for your commute from home to CAPE.

Select the project under ‘purpose of travel.’
Enter the address of where the event is located, please make sure you have it correct.
Select the dates of the project, noting that the form gives you the option of entering several dates per event/project/assessment.
Use one form per project
1. In the event that you are up there on the same day for two different projects/clients, submit one form and select the project you are going to first and only capture the one-way trip there, then another form for the project you went to second to capture the one-way trip back, and note this information in the 'additional information field' at the bottom of the form. This way both projects can be billed for the correct travel. Note: the reason for this is we are splitting mileage cost between two clients if both projects run on the same date.

Once your reports have been entered, Concur automatically sends you an email letting you know that a report is ready for you to review and submit. If you know you have submitted a reimbursement form for that month, please be on the lookout for that email towards the last week of that month or first week of the following month. You will also log into Concur to review and submit those reports. I will not be sending extra emails to let you know, since the systems takes care of this.

Here's a link from the Procurement office on Mileage and they also have a mileage calculator that can be used.

https://www.cu.edu/psc/calculating-reimbursable-mileage-and-ground-transportation

ONE FORM PER PROJECT

Employee Name*

First Name

Last Name

Email*

Home Address*

Address Line 1

Address Line 2

City

State

ZIP Code

Site Address (the addres where the project is, not your home address)*

Address Line 1

Address Line 2

City

State

ZIP Code

Purpose of travel (What is the NAME of the project you traveled for?)*

CSU-Veterinary SOM-CSU DOCS SPETA SOM-CSU DOCS SOM-CSU DOCS ICE SOM-CSB Women's Care

Other:

Click One

Date of travel*

Date of travel

Any Additional Information