CEPS Letter of Intent Application Header Image

IHQSE Clinical Effectiveness and Patient Safety (CEPS) Grant Program:

LETTER OF INTENT APPLICATION 

Complete this application NO LATER THAN SUNDAY, APRIL 3, 2022. We are seeking proposals for quality improvement projects that put evidence into practice and implement innovative process changes to improve patient outcomes and healthcare value. Grants provide one year of funding up to $25,000 with potential no-cost extension of one additional year.  

Within two weeks of review, the grant committee will contact selected applicants to submit a detailed proposal due May 31, 2022. The committee anticipates announcing the awards July 2022, with funding to begin August 1, 2022We strongly encourage seeking feedback from the IHQSE CEPS Program Manager on the feasibility of your project before submitting. 

Letters of Intent will be rated on the following criteria

  • Importance (magnitude/scope, alignment with institutional goals)
  • Impact (expected outcomes, processes and cost)
  • Feasibility (project team, resources, time frame)
  • Approach (QI methodology, multidisciplinary, innovative) 

Award Criteria:

Eligibility is open to faculty, trainees and staff at CHCO and UCH, but a SOM faculty member must be on the project team. Projects must involve CHCO or UCH clinical programs (inpatient or outpatient) and applicants must obtain approval from managers/practice directors in clinical areas where the project will be conducted.  Projects requiring changes to Epic must obtain an Epic letter of support to be included in the submission. 

Projects should utilize multidisciplinary approaches and make use of QI methodologies (e.g., DMAIC, LEAN, PDSA cycles). This program is meant to fund quality or process improvement efforts (e.g., science of implementation), not clinical or translational research (e.g., science of discovery). Please view the COMIRB Research/QI/Program Evaluation Definitions before applying.  

Resident & Fellow applicants should consider the following additional guidelines:

  • Must be a resident or fellow in good standing in a CUSOM residency or fellowship. 
  • Grants provide one-year of funding up to $10,000 for residents & fellows. Depending on residency timeline, a no-cost extension is permissible if sufficient progress is made in the first grant year.
  • Provide a copy of the faculty mentor’s CV.
  • Must provide a letter of support from a SOM faculty member with privileges at CHCO/UCH who is willing to serve as a mentor for the project. Mentors should have demonstrated experience in quality improvement. The letter must include: 
  • Relationship to resident/fellow applicant (project mentor, program director, etc).
  • Description of how faculty will provide support to applicant (e.g. plans for regular meetings, etc).
  • Commitment to attend quarterly work-in-progress meetings.

DIRECTIONS FOR COMPLETING THE APPLICATION:

  • There are character limits on each question; please adjust your entries to fit within the limits. 
  • Please limit your attachments to two pages total and compile any Powerpoint presentations with multiple slides per page. Please DO NOT included lengthy questionnaires or supporting documents.

APPLICANT INFORMATION

Application Year
Project Leader Name
Applicant Position
SOM Faculty Name (Please list the SOM faculty member partnered with this effort)
Faculty Mentor Name
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Project Leader Name

NOTE: RESIDENTS/FELLOWS ARE ELIGIBLE FOR AWARDS UP TO $10,000. PLAN BUDGET ACCORDINGLY. If you have any questions, please contact the IHQSE CEPS Grants Program Manager at heather.hallman@cuanschutz.edu

NOTE: RESIDENTS/FELLOWS ARE ELIGIBLE FOR AWARDS UP TO $10,000. PLAN BUDGET ACCORDINGLY. If you have any questions, please contact the IHQSE CEPS Grants Program Manager at heather.hallman@cuanschutz.edu

PROJECT BACKGROUND & AIM

PROJECT DESIGN

Are you interested in having a CUSOM medical student help with your project?

PROJECT BUDGET

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NOTE: RESIDENTS/FELLOWS ARE ELIGIBLE FOR AWARDS UP TO $10,000. PLAN BUDGET ACCORDINGLY. 

NOTE: RESIDENTS/FELLOWS ARE ELIGIBLE FOR AWARDS UP TO $10,000. PLAN BUDGET ACCORDINGLY. 

Sample budget categories include (but are not limited to):

1.Professional Research Assistant / Data Manager (add approximately 30% fringe for PRA time)

2.Tool Development (DB development, training, video training, etc.)

3.Consultant (Statistician, Specialist, Contractor, Designer, etc.)

4.Materials / Equipment (Printing materials, iPads, equipment integral to performance of program, etc.)

 Prohibited costs:

1.Incentives

2.Faculty salary support

3.Travel

4.Outside marketing

5.Food / Meetings


Sample budget categories include (but are not limited to):

1.Professional Research Assistant / Data Manager (add approximately 30% fringe for PRA time)

2.Tool Development (DB development, training, video training, etc.)

3.Consultant (Statistician, Specialist, Contractor, Designer, etc.)

4.Materials / Equipment (Printing materials, iPads, equipment integral to performance of program, etc.)

 Prohibited costs:

1.Incentives

2.Faculty salary support

3.Travel

4.Outside marketing

5.Food / Meetings


Cost Description: 
Amount:
Justification:
Professional Research Assisstant (PRA) - $15/hr x 10hrs/wk (+30% fringe) for 6 weeks
$1,700
PRA needed for data collection and data entry
Supplies (e.g., technology, simulation, printed materials, etc.)
$2,300
To support the implementation of interventions
Statistician – 10 hours @ $100/hr
$1,000
Statistician needed for review and quality control of initial data
Total Requested:
$5,000


ATTACHMENTS

Here you may attach additional supporting documentation (e.g., graphs, tables, questionnaires) relevant to your submission. Please limit TOTAL attachments to two pages. Excessively large attachments will not be included in LOI review. If you are including a PowerPoint presentation, please convert the attachment to multi-slide pages. Please do not include lengthy questionnaires.

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