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College of Architecture and Planning


Purchasing and Honorarium Request Form

This is an internal form to be used by CAP Faculty and Staff only.


This form is for all non-travel related purchases.  

For Travel, reach out to CAP.Travel@ucdenver.edu



Click here to review the CAP Honorarium Procedures

Click here to review the  CAP Meals and Alcohol Procedures


Purchasing occurs on Tuesday and Friday each week. All purchase requests for Tuesday's must be received by 10:00am (MST) for the Tuesday purchasing deadline, or 10:00am (MST) on Friday, for the Friday purchasing deadline. Requests received after the purchasing deadline, will be placed during the next purchasing cycle.


Please note that all purchases that require an agreement or contract be signed or have legal terms that require a review will be routed to a University Purchasing Agent.   Only CU Purchasing Agents are authorized to sign purchase agreements/contracts.  This has a 2-to-4-week lead-time.


Please note that the University’s purchasing thresholds require informal competitive quotes for purchases over $10,000.01.  A Source Selection & Price Reasonableness (SSPR) form will be sent to you in a separate email.  



Please contact Denise Weber directly via email at denise.weber@ucdenver.edu for next steps on routing contracts/agreements for review.


Please complete all sections of this form.

Name*
What are you requesting funding for?*
Is there a Contract or Agreement that requires a signature for this purchase?*
What funds would you like to use?*
Please select your department.*

All requests to use Seed Grant / ORS / External Grant funds will route to Michelle Haynes.

Services

What services are you requesting?*

Hiring a Consultant (an individual working under a Social Security Number)

Scope of Work (SOW) – A Scope of Work form is required for processing payments and should be completed before ANY work takes place.

The SOW is an electronic form routed to the individual being hired that must be completed and approved by the college and Employee Services for the University.

  • Registration as a supplier with the university is required.
  • A scope of services or quote is required.
  • Processing Scope of Work forms have a 2-to-4-week lead-time.
  • Invoices are required for processing payments.
  • Please note that the University’s purchasing thresholds require informal competitive quotes for purchases over $10,000.01.  A Source Selection & Price Reasonableness (SSPR) form will be sent to you in a separate email.  


Hiring a Business (doing business under an EIN-Employer Identification Number)

  • Registration as a supplier with the university is required.
  • A scope of services or quote is required.
  • Invoices are required for processing payments. 
  • Please note that the University’s purchasing thresholds require informal competitive quotes for purchases over $10,000.01.  A Source Selection & Price Reasonableness (SSPR) form will be sent to you in a separate email.  

Honorarium (HNR) – A token payment, or reward, made to an individual for a one-time service (e.g., a guest lecture/speaker/critic) for which custom forbids a price to be set.

* If an individual would like to have their business paid for the lecture services, please complete the request to hire a consultant or business section.


Before submitting your request, please review the CAP Honorarium Procedures - CAP Honorarium Procedures

  • Department Chair/ Supervisor approval required prior to making an offer.
  • Payments are made after the service has been provided.
  • Registration as a supplier with the university is required.
  • Processing honorarium payments have a 2-to-4-week lead-time.
Will the service provider will be working with minors (background checks are mandatory for anyone working with minors).*
Anticipated start date of services:*
Anticipated end date of services:*
Vendor Contact Name: *
Additional Documentation - Please attach a scope of services, a quote or an estimate for the services being requested. *
No File Chosen
File uploads may not work on some mobile devices.
Please note that the payment process is longer for foreign individuals/companies and requires consult with a university international tax specialist.

Request to purchase Goods

What type of Goods are you requesting to purchase?*

All furniture requests will be routed to Matt Gines for review and approval.

These types of building /construction materials require review and approval prior to purchase.

This request will route to Matt Gines.

All IT purchase requests will route to Mike Harring.

What IT related items are you requesting?*

Goods

$

Please note that the University’s purchasing thresholds require informal competitive quotes for purchases over $10,000.01.  A Source Selection & Price Reasonableness (SSPR) form will be sent to you in a separate email.  

For purchases that require a quote or estimate, please attach it here. You may also use this space to attach screenshots of items.
No File Chosen
File uploads may not work on some mobile devices.

MATERIALS REQUEST

 For Material request that are considered powders, mixes, adhesives or paint, please include the Safety Data Sheet (SDS).

What is a Safety Data Sheet? A safety data sheet, or SDS, is a standardized document that contains occupational safety and health data. The International Hazard Communication Standard (HCS) mandates that chemical manufacturers must communicate a chemical’s hazard information to chemical handlers by providing a Safety Data Sheet. SDS's typically contain chemical properties, health and environmental hazards, protective measures, as well as safety precautions for storing, handling, and transporting chemicals.

File Upload - Please upload the SDS document here. *
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Software Request

Software Requests:  includes all new or renewal requests.

*Adobe and Rhino 3D are paid software that requires Chair or Supervisor approval.


*Third-party software/online applications, and IT service agreements require review and approval prior to purchase by the Campus Risk and Compliance (RAC) team. This process can take 4-8 weeks to be completed.


*Third-party software/online applications, and IT service agreements also requires review and approval prior to purchase by a University Purchasing Agent.  This process can take an additional 2-4 weeks to be completed.

  • If Supplier documentation has a link to terms and conditions or has terms and conditions included. Note: suppliers almost always include links, so review documentation for hidden links or reference to terms and conditions.  Purchasing is the only department that has signing authority.
  • Or if the Supplier requires approval of their CLICK THROUGH agreement online or via a renewal.  Purchasing MUST review prior to approval.
What Software are you requesting? Please check all that apply.*
Upload - Please include a screenshot of the software you would like to purchase. *
No File Chosen
File uploads may not work on some mobile devices.

Hardware Request

IT Request: Please select all that apply.*
Upload- Please include a screenshot of the items you would like to purchase.*
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File uploads may not work on some mobile devices.
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